An HR manager is expected to examine several online platforms and determine the most suitable one for displaying open position advertisements. HRs have to assess the crowd on the platform and accordingly design a targeted ad.
The organization expects the HR department to make work culture promotions on such platforms to attract suitable and talented candidates. What to exhibit in the ad and what to omit are all part of HR’s hiring strategy.
They must also ensure that the advertisement appears to be a sophisticated invitation rather than a clickbait, so ad designing is a diligent process and entry gate into the recruitment.
Writing Job Description
Millions of people look for jobs online, and they are skillful and talented too. But, that doesn’t mean that they are the right fit for your organization. The candidates must match the job description and requirements of the open role.
An HR department cannot fill its company with empty employees with no future prospects. Therefore, it is vital that HR gives out a very accurate job description that speaks directly to the eligible candidates.
HR managers must ensure that the job description defines the open role and company objectives accurately. Writing effective job descriptions simplifies the hiring process because it attracts only qualified candidates.
Designing Application Process
The HR department works relentlessly to simplify the application process to their organization. Gone are the days when we had to write a letter and post it to the concerned authorities. Today, time is of the essence in modern business; hence, the HR department strives to streamline the application and communication process. For this reason, they also use candidate sourcing software, which helps them in keyword tracking and application designing.
They have to keep themselves updated with the latest technologies and trends to appeal to the younger masses. For example, you must have come across “Google Form” while applying to some organization; the design and fields of this form are given by the HR department.
Managing an Application Database
The HR department does not just throw away the resumes that do not make it through. HR managers make proper entries into their system and punch in relevant details of the application. This helps the organization in searching and toggling for future references.
So, when there is a different job opening in the office with different eligibility criteria, HRs just reach out to their database and find and contact a suitable candidate.
With the advancement of technology, many HR departments have embraced cloud-based HR systems for more efficient and effective management of their application databases. Cloud-based HR software, including Sense HR, Workday, and SAP SuccessFactors, offers a centralized and secure online database to store all applicant information. This eliminates the need for physical storage and reduces the risk of data loss or damage. Moreover, it significantly saves time and effort compared to manual searching through piles of resumes. For instance, Sense HR, an HR software in UK, provides powerful search and filtering capabilities. These features make it easier for HR managers to retrieve specific resumes based on various criteria such as skills, experience, and qualifications. On the other hand software systems like Workday, provide tools that allow HR departments to streamline their recruitment process by automating tasks such as posting job openings, screening resumes, and scheduling interviews.
Managing the Application Tracking Process
The HR department is expected to deliver quick and efficient hirings to maximize the company’s profits. For this reason, HRs use several tools for their assistance, and one such tool is ATS software. ATS filters the job applications against the required keywords and ranks them.
This software also offers automated email reply services. However, ATS still requires management because its work changes from case to case basis. The HR department is responsible for making a list of relevant keywords and managing the ATS software efficiently.
HR agencies like Talenteria make active use of ATS software to streamline their recruitment process.
Maintaining a Talent Pipeline
The HR department doesn’t sit back and wait for the job positions to open. They are on their toes all the time and think ahead. HR managers anticipate future open roles and maintain a database of eligible candidates.
This helps them in roping in suitable candidates as soon as possible to save their organization’s valuable time. The HR department maintains contact with talented individuals and communicates with them regularly to keep them in the loop. Additionally, HRs also monitor their own employees closely for internal hirings.
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