There was a time, in living memory when a worker would have a very little kit. There was usually a telephone, plus one of the following: a bunch of paper and a pen, a typewriter, or if you were really going places, a desktop PC.
These were all the tools a worker would need to conduct their working day. Unhappily though they only allowed for a limited sort of working day. They made it necessary for all work to be done in that office, at that desk.
Today’s office (and home) environment is characterized by a preponderance of different devices which enable work to be freed from one static location. What the modern worker needs are a way of switching between these devices that assists with productivity and doesn’t leave the worker in a flat spin.
Moreover, they need a way to spread the same project over more than one device, so that the work can be pushed forward incrementally no matter where the worker is.
It should be pointed out that we’re not talking about multi-tasking here, i.e. the practice of trying to spread oneself over more than one activity simultaneously. Lots of individuals consider themselves great at doing this but studies have shown that only 2.5% of people can multitask successfully.
For the rest of us ungifted lumps, to attempt to multitask is to bounce ineffectually from one challenge to another, never performing well or even barely satisfactorily in our attempts to get a whole list of tasks completed as quickly as possible.
Sometimes, the organization is down to the worker themselves. If they’re spending every minute checking their smartphone or tablet for emails, this is seamless but it’s very unproductive. Get that project seen to first, then go check emails.
On the other hand, sometimes it’s necessary to be able to work on a project in chunks, and the device used may change with the worker’s location. This is when it’s imperative to have a quality cloud-based unified communications system. Companies such as Gamma offer solutions such as Horizon Collaborate, which enables all team members to stay in touch with each other no matter where they are whether they want to use a phone, tablet, or computer.
More than this though, every colleague is able to switch between such devices to suit themselves and their environment. This switching can take place mid-task too, as project progress is automatically updated and saved to the cloud, making it accessible to whichever device might be selected next.
The benefits for remote workers are huge, making them feel more integrated into the company. It’s all part of being seamless: it shouldn’t matter where you are or what device you’re using, you’re still very much part of the operation.
Multi-device multi-location working is the way forward. It just needs a little organization for it to work properly. That’s why unified communications are the next step for any company that’s serious about success, helping you to seamlessly integrate and switch between various devices throughout your workday, and thus improving your productivity and efficiency.
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