Many types of workforce management systems are available, but not all will provide the same level of functionality. You need to get a plan that suits your needs to ensure you don’t miss anything. It may also make it easier for employees to submit their timesheets or report their hours on the system.
8 Features Your Workforce Management Software Should Have
General Functionality
It is where the essential features of a workforce management system lie. The system should provide general functionality that allows employees to receive benefits, keep track of their hours, review their timesheets, and access them from various locations.
Remote Access
When you are in your office working on company paperwork, you may not feel like updating your timesheet while trying to get some more work done. So you can access a remote employee site that one can access 24/7. The system should allow employees to access their timesheets from a computer or mobile device and submit them for processing.
Employee Handbooks
It will be crucial to ensure that your employees know their work hours and have no issues submitting correct timesheets. Having this will help ensure that your hours are not fraudulent and keep an accurate picture of who has been working on the weekends, taking lunch breaks, or staying late at night. The employee handbook should include all company policies, procedures for timesheet submission, and all general rules about the workplace and employees.
Timesheet Approval
You may have employees who abuse the system and submit a false timesheet because they like to work from home. When this happens, it is not only detrimental to the work environment, but it can cause many issues for the company if there is no way to verify the hours worked. The workforce management software should contain a mechanism that verifies employees’ hours before submitting them.
Staff Absence Management
A workforce management system will allow you to track where employees are, who is on vacation, and when certain employees are out for lunch. With this information, you can alert employees that it would be hard to squeeze in another hour of work in the next couple of weeks. It can also help inform your HR manager that there is a need for a new employee.
Rewards
Employees love to reap the rewards of their hard work, which will encourage them to do a better job, so you need to use workforce management software that allows you to recommend incentives for employees exceeding their quota. The system also needs to recognize employees who have been putting in extra time or working additional hours throughout the year. You should be able to reward these employees with bonuses, gift cards, or other perks they can take home at the end of the year, which they may not have known they were eligible for.
Centralized Scheduling
Employees need access to the latest information regarding their schedules and know what they can expect when they arrive in the morning. They must be able to get through their work day quickly, so they don’t lose track of time and waste hours at the end of the day. There are times when you may experience various circumstances, such as different weather conditions or traffic, so having a centralized scheduling system will help ensure that employees can get everything done as efficiently as possible and still take breaks whenever necessary.
Legal Compliance
Using workforce management software built specifically for business and legal compliance would be best. Most of these systems will have features that allow you to manage your payroll, timesheets, attendance, and many other aspects of running your business or legal entity. You will also be able to handle the various perks and benefits that employees receive and operate a robust billing system.
When you want to find workforce management software that can provide all the functionality you need and is always going to be beneficial, you need to look at the features provided. You should be able to choose from various editions or licenses to get the most out of your system and ensure that your business is operating efficiently.
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