If you own an office – controlled office access is vital when protecting the people or assets stored in your space. Often, it can be hard to determine the appropriate form of office security to use. What’s more, with so many types of office security equipment available on the market, it can be hard to choose. So, here are some ways you can increase your office security.
Door Locks
One great physical method of keeping intruders out is by installing door latches like those from RS, these are a reliable method for keeping doors closed while waiting for an ID card to release the digital lock. With quality doors, locks don’t have to rely on technology to keep your office safe, so there’s no worry of technical issues risking your security.
Security Alarms
Your office is at its most vulnerable at night-time. Whilst the office is unattended, criminals will use this to their advantage and attempt to break-in. Make sure you install an intruder alarm that will deter and alert you of your intruders.
CCTV
CCTV cameras are a great way to capture the whereabouts of your employees and intruders. Installing CCTV cameras in your building will deter intruders from breaking in. What’s more, in the event of a break-in CCTV helps gather evidence.
Passwords or Codes
Passwords or codes are great. Particularly on large external doors that need extra security. Internally, passwords or codes could get used for storage or electrical cupboards. This keeps people from accessing private or dangerous goods within the office. However, codes and passwords can easily get copied. So, be aware of whom you share this information with.
Staff Monitoring
If you have staff visiting your office on a daily basis and you want to check who’s in, staff monitoring is a good option. Create a system that requires your employees to check in and out every day. This means you can keep an eye on your office security, who’s working, and ensure there is no one left in the office at night.
Key, Key Cards, or Key Fobs
Keys, key cards, or key fobs control your building’s access by only giving certain people the right to use that space. You have a choice on which areas people gain access to by programming your key, key card, or key fob to only work in certain spaces. This technique works particularly well in office blocks.
Keep Your Vital Documents Safe
One of the most important factors of office security is to keep your physical documents safe and out of reach of anybody that might steal them. You should keep only copies of those documents in your office if you need them on a daily basis, but anything original should be stored somewhere out of the office. Of course, even the originals should be close to you, so the location of the storage space is really important. Almost every state has a reputable company that stores important records, for example, if you are located in California, you could work with a company like Corodata that specializes in records management in San Francisco.
Employee Screening Policy
By having a screening strategy that includes criminal record checks and reference checks, you can protect your firm against employee theft. Request a copy of any relevant certificates or qualifications that may be relevant.
Employee Access Control
Managed Access Control with keyless access can be used to track and control who goes where and when. In the event that an employee loses their card or is no longer employed by your organization, this will allow you to quickly stop their access.
Employee Training
To ensure the safety and security of your employees, you should develop and implement a comprehensive training program that includes instruction on how to securely lock documents, preserve passwords, and secure the facility. Employee theft and confidentiality agreements should also be included.
Lock up and Protect the Server Room
To ensure the safety of your servers, use an Access Control system to restrict access to only those who have passed a comprehensive security check.
It is possible to secure your building, critical documents, and information stored in server rooms, control rooms, and archives from fire with an integrated fire detection and suppression system.
In Case of Emergency
A properly constructed Audio Visual system (including a PA system) is suggested to provide clear communication with your employees and clients in the event of an emergency. A/V systems can help improve communication and minimize the amount of information that is retained in a company’s internal communications channels.
Keep Board Room Meetings Discreet and Safe
Improve the acoustics of a board room or workplace with Acoustic Panelling to reduce leaks of information and corporate gossip. See if you can learn more.
To improve your meetings, webinars, and interviews, we now provide professional video conferencing services.
Protect Your Printers
Modern printers frequently save documents in their internal memory. Access to recently printed documents will be allowed if the printer is stolen or compromised. Keep your printer in a safe area and put all additional copies of printed papers in the lockable shredder box.
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