Organisations often find it difficult to juggle multiple significant tasks simultaneously, especially when it is about Atlassian tools management, such as Bitbucket, Confluence, and Jira, due to their complex licensing needs. While Atlassian does offer supportive solutions for agile transformation and collaboration, their licensing structure is complicated and can also be costly without seasoned guidance.
This is where Atlassian Consulting Services comes to assist organisations with simplified licensing procedures for consistent compliance and lowered expenses. Hence, here we shall know the various intricacies of Atlassian licensing, understand how consultants organise the licensing strategies, along with comparison of the Evelon consultants’s pricing models with that of broader industry standards.
Atlassian Licensing complexity
Atlassian products are primarily licensed based on subscription period, user tiers, and deployment type (data center or cloud). Also, its pricing models differ not by the users count but by the support levels, integrations, and specific apps. Say, an enterprise with 800 users can be priced under a 1000-user tier, that results in significant cost spike if not monitored closely.
Other than standard pricing structure, enterprises should also look into:
- Multiple license expiry dates across several tools
- Overlapping licensing renewals that may complicate budgeting
- Non-compliant usage risks due to unlicensed apps or user overages
Since there are likelihood of enterprises overspending or non-compliance of licensing policies, Atlassian Consulting Services provides invaluable centralised licensing strategy to overcome and eliminate existing challenges.
Consultant’s role in Atlassian Licensing
Atlassian consultants are more of strategic advisors, specialisng in license architecture optimisation. Their seasoned value exceeds just simple purchasing towards proactive license lifecycle management. Here are a few impacts of them making a difference in the workflow:
Co-Terming Licences
Many companies buy Atlassian products and essential add-ons at varied times, creating multiple license renewal cycles. Here, consultants assist with co-term licensing, meaning to align all the expiration dates or times, for simultaneous occurrence of renewals. This strategy further helps with simplified budgeting, efficient procurement, and may also enable organisations to be qualified for volume discounts.
Cost optimisation
Atlassian consultants conduct audits to assess usage across multiple teams to determine unused licenses, inactive users, or scopes to downgrade to a lower tier pricing model. Some consultants even advise organisations to switch to annual plans from monthly options which can save up to 20%, based on user volume.
They also comprehend if the enterprise can benefit from Atlassian’s Advantage Pricing, Cloud Migration Trials, or Cloud Loyalty Discounts. These benefits are often underutilisied by organisations due to lack of awareness.
Compliance and risk mitigation
Atlassian licensing agreements are legally binding and are subject to audits. Consultants guarantee an enterprise’s licensing compliance by:
- Validating license limits and user counts
- Determining unlicensed usage of premium features
- Reviewing plugin and add-on usage
They also create detailed reports, supporting vendor reviews or internal audits to protect the company against surprise costs or legal penalties.
Cross-tool integration licensing
Organisations may use various Atlassian products at once, such as Confluence, Bitbucket, Jira Software, and Jira Service Management. Here, consultants minutely analyse the cross-product utilisation and suggest bundled license structures instead. This strategy helps the organisation to avoid overspending on tools with overlapping features and also warrants alignment of licensing with actual user behaviour.
Migration licensing strategy
Atlassian consultants guide orgnanisations with licensing transition when migrating from on-premise to data center or cloud environments. They assist with time purchases to leverage migration discounts, prevent double billing, and manage temporary hybrid licenses. This licensing strategy considerably lowers the financial impact on large-scale transitions.
Tailored license structuring for departments
Every user in the organisation may not require full access to every Atlassian product. So, consultants create segmented licensing strategies, allowing various departments of an organisations to purchase only the needed level of access. For instance, business teams might need only Jira Work Management, whereas developers require both Jira and Bitbucket.
License consolidation across teams or subsidiaries
In large corporations, varying business units purchase independent licenses. However, with centralised license management, consultants help with improved governance, better negotiation for enterprise-wide pricings, and decreased procurement redundancies. This idea is quite valuable in multi-national enterprises with piling IT expenses.
Vendor relationship management
Atlassian account managers and consultants usually have direct relationships, empowering them to extend evaluation licenses, negotiate better pricings, or early renewal discounts.
Ongoing advisory and license health monitoring
Top consultants do not stop their support after procuring license. They proceed to offer ongoing advisory services, covering:
- Quarterly license reviews
- Benchmarking usage patterns against peer organisations
- Reminders for upcoming license renewal dates/times
They may also help set up license utilisation dashboards to monitor real-time usage. This dashboards helps to make proactive and informed decisions before passing of renewal timelines.
Comparing Evelon’s pricing model to industry standards
Here’s a break down of Evelon’s pricing models against other industrial consultancy fees.
| Consultant partner | Pricing (Approx.) | Covers |
| Evelon | £3,800/unit/year | Licensing strategy, cost optimisation, compliance checks |
| Generic Atlassian Partner | £5,000–£7,500/year | Basic license management, tier advisory |
| In-house IT licensing | Differs by headcount (users) | Lacks seasoned Atlassian specialisation |
Anyhow, Evelon’s flat-fee structure offers transparency and predictability, especially useful for scaling tech companies or SMEs in needs of an expert advisor to manage their Atlassian estates growth.
How to choose the right licensing partner?
When looking for an Atlassian consultant, consider:
- Certifications: Atlassian Solution Partner are seasoned with a must status.
- Experience: Seek partners with enterprise migration and deployments expertise.
- Pricing transparency: Stay away from variable rates and hidden expenses. Look for partners like Evelon, offering predictable and flat-rate pricing model.
- Value-added services: Licensing is a must, yet the start of migration. Top providers also offer add-on services like system performance tuning, health checks, and agile coaching.
To sum up
While the Atlassian licensing process can be intricate, you don’t have to navigate the path alone. Help from right consultancy partner, such as Atlassian Consulting Services, helps enterprises with both strategic and economic scaling. Their consultants present insights to your IT teams that goes far beyond just spreadsheets, going into long-term value.
With Atlassian within your digital collaboration, the enterprise’s licensing strategy becomes agile and scalable along with the tools. Therefore, to achieve maximised Atlassian ROI, it is necessary to partner with Atlassian Consulting Services.
